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Creating a Comprehensive Onboarding Program: Key Elements & Best Practices

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Onboarding is often considered a routine task in many organisations; a quick set of introductions and administrative tasks before the real work begins. However, comprehensive onboarding goes much further. It’s an investment in people that strengthens your company’s culture, sets clear expectations, and improves the performance and retention of new hires. 

In this blog post, we will explore the key elements of a comprehensive onboarding program and discuss some best practices.

Defining Onboarding

Before delving into the specifics, let’s understand what comprehensive onboarding entails. Onboarding is not a one-day event, but rather a systematic process that helps new employees understand their roles, responsibilities, and performance expectations. It acquaints them with the company culture, values, and working environment, ensuring a smooth transition into the organisation.

The Key Elements of a Comprehensive Onboarding Program

Preboarding

Before the first day, new hires should receive a preboarding package that contains essential details about the company, the team they will be joining, and the expectations for their role. This could include a welcome letter, team bios, company policies, and a schedule for their first week.

Orientation

The first day is crucial. It should include a tour of the facilities, introductions to colleagues and leadership, and an overview of the company’s mission, vision, and values. Orientations should be engaging and informative, creating a welcoming atmosphere for new hires.

Training and Development

On-the-job training should follow the orientation, including necessary technical skills and other professional development opportunities. This process will vary significantly depending on the role but should always aim to set the new hire up for success.

Buddy Programs and Mentorship

Pairing new hires with a peer ‘buddy’ or a more senior mentor can facilitate integration into the team and company culture. This relationship provides a direct, informal line of communication for any questions or concerns.

Regular Check-ins and Feedback

Regular check-ins are essential to monitor the new hire’s progress, provide feedback, and address any challenges. The aim is to ensure the employee feels valued, heard, and comfortable.

Best Practices for Implementing a Comprehensive Onboarding Program

Leverage Technology

Modern technology can significantly streamline the onboarding process, offering platforms for video introductions, online training, and document sharing. For instance, you might consider Link Safe induction services to deliver an interactive and engaging onboarding process that ensures all safety and compliance requirements are met.

Personalise the Onboarding Experience

Every employee is unique, with different skills, experiences, and learning styles. Tailor your onboarding program to meet individual needs. For instance, an experienced hire might need less time on basic training but more on the company’s specific processes and systems.

Engage Leadership

Involvement from leadership can make a big difference in the onboarding process. It communicates to new hires that the organisation values them, leading to increased motivation and job satisfaction.

Establish a Clear Timeline

A structured onboarding program should extend beyond the first week or month, with a timeline stretching out to a year or more. This long-term approach allows for gradual, steady integration into the company and role.

Foster a Supportive Culture

Fostering a supportive and inclusive culture is paramount. Encourage team-building activities and provide resources to support new hires – make them feel they are part of a community.

An effective, comprehensive onboarding program is much more than a simple introduction

It’s an essential component of talent management that plays a crucial role in employee engagement, productivity, and retention. By incorporating these key elements and best practices, you can create a meaningful onboarding experience that benefits both your employees and your organisation as a whole.

The idea of Bigtime Daily landed this engineer cum journalist from a multi-national company to the digital avenue. Matthew brought life to this idea and rendered all that was necessary to create an interactive and attractive platform for the readers. Apart from managing the platform, he also contributes his expertise in business niche.

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Business

Jellyfish Pictures Suspension Reveals Outsourcing Opportunity, Says BruntWork

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Jellyfish Pictures, a well-known UK visual effects studio, has temporarily shut down due to financial struggles. The company, recognized for its work on major films and streaming projects, is searching for buyers or investors while halting all ongoing work. This situation has raised concerns across the visual effects industry, which is already dealing with economic pressures, labor disputes, and production changes. BruntWork, one of the top outsourcing companies, sees this as an opportunity for companies to reassess how they operate and how outsourcing can help VFX studios lower costs and stay financially stable.

A Leading Studio Brought to a Standstill

Jellyfish Pictures started as a small operation in 2001 and became a respected name in visual effects. With multiple offices in London and a portfolio of high-profile projects, the studio built a strong reputation. However, rising costs and growing competition from lower-cost studios made it harder to stay profitable. Financial pressure mounted, forcing the company to suspend operations.

Clients relying on Jellyfish Pictures are now left searching for alternative vendors to complete their projects. The suspension has also put hundreds of employees in a difficult position, leaving them uncertain about their future. Company leaders have stated they are looking into all possible options, including selling the business or bringing in outside investors.

Why VFX Studios Are Struggling

Visual effects companies have long worked with tight profit margins. The financial setbacks caused by the COVID-19 pandemic made things even tougher. Many VFX studios kept projects moving remotely but struggled with delayed payments and cancellations. In 2023, the global VFX industry was valued at $11.3 billion, but continued production delays and tighter budgets are making it difficult for companies to grow.

The writers’ and actors’ strikes in 2023 added more complications. With productions on hold, many VFX studios found themselves with fewer projects in the pipeline. A recent industry survey found that 72% of VFX companies faced financial struggles due to the combined effects of the pandemic and the strikes. Mid-sized studios with high fixed costs, like Jellyfish Pictures, have been hit the hardest.

Winston Ong, CEO of BruntWork, believes this situation exposes weaknesses in traditional business models. “Studios operating in expensive cities like London face overwhelming costs that outsourcing could help reduce,” he says.

The Role of Outsourcing in Keeping VFX Studios Afloat

Some experts believe outsourcing can help visual effects companies manage financial risk. According to Ong, studios that rely entirely on in-house teams in high-cost cities struggle to keep expenses under control, while those that blend in-house work with outsourcing can operate more efficiently.

The shift to remote work during the pandemic showed that collaboration across different locations is possible. Data from outsourcing firms suggests that studios using a mix of in-house creative direction and outsourced production can lower expenses by 40-60% without sacrificing quality. Some companies have already moved in this direction, allowing them to stay competitive without driving up costs.

Beyond production outsourcing, some VFX studios are also exploring ways to streamline marketing efforts. Hiring a digital marketing virtual assistant allows companies to manage campaigns, social media, and client outreach more efficiently. This helps studios maintain a strong industry presence without the overhead costs of full-time marketing teams.

Still, outsourcing comes with potential risks. Some industry veterans warn that relying too much on external teams can lead to quality issues and production delays. Studios must find the right balance between saving money and maintaining the level of quality audiences expect from high-end visual effects.

What Comes Next for Visual Effects?

Jellyfish Pictures’ troubles have sparked discussions about how VFX studios can stay in business. More flexible production models, outsourcing, and smarter budgeting could become the standard technique. Advances in technology continue to make remote collaboration smoother, allowing studios to complete projects without keeping all operations in expensive locations.

“This reflects a larger problem across the industry,” says Ong. Studios that adjust their operations and use outsourcing effectively may be better prepared for economic swings. Companies that maintain strong creative leadership while using global production teams seem to have an advantage.

For many, this also extends to marketing. Some of the most successful VFX firms are those that recognize the benefits of outsourcing digital marketing to specialists who can handle branding, social media, and client engagement without the high costs of in-house teams. This allows studios to maintain visibility and credibility even in uncertain market conditions.

Larger firms may continue to acquire struggling studios, but smaller businesses that improve their financial strategies could stay independent. The challenge is finding a way to keep artistic vision intact while managing expenses.

Moving Toward Stability

Jellyfish Pictures’ shutdown is a warning for the visual effects industry. High operating costs and unpredictable changes in production schedules show why studios need flexible business strategies. Some will turn to outsourcing, while others may merge with larger firms or adopt hybrid models to stay competitive.

For mid-sized studios, financial stability must be a priority without sacrificing creativity. The next few years could bring more studio buyouts, with bigger companies taking over smaller ones. However, independent studios that adjust how they work could still succeed by reducing costs without lowering the quality of their output.

Adaptability is what matters. Studios that adjust their structures and use global talent wisely will be the ones that remain strong in this industry, ” Ong concludes.

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