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Creating a Comprehensive Onboarding Program: Key Elements & Best Practices

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Onboarding is often considered a routine task in many organisations; a quick set of introductions and administrative tasks before the real work begins. However, comprehensive onboarding goes much further. It’s an investment in people that strengthens your company’s culture, sets clear expectations, and improves the performance and retention of new hires. 

In this blog post, we will explore the key elements of a comprehensive onboarding program and discuss some best practices.

Defining Onboarding

Before delving into the specifics, let’s understand what comprehensive onboarding entails. Onboarding is not a one-day event, but rather a systematic process that helps new employees understand their roles, responsibilities, and performance expectations. It acquaints them with the company culture, values, and working environment, ensuring a smooth transition into the organisation.

The Key Elements of a Comprehensive Onboarding Program

Preboarding

Before the first day, new hires should receive a preboarding package that contains essential details about the company, the team they will be joining, and the expectations for their role. This could include a welcome letter, team bios, company policies, and a schedule for their first week.

Orientation

The first day is crucial. It should include a tour of the facilities, introductions to colleagues and leadership, and an overview of the company’s mission, vision, and values. Orientations should be engaging and informative, creating a welcoming atmosphere for new hires.

Training and Development

On-the-job training should follow the orientation, including necessary technical skills and other professional development opportunities. This process will vary significantly depending on the role but should always aim to set the new hire up for success.

Buddy Programs and Mentorship

Pairing new hires with a peer ‘buddy’ or a more senior mentor can facilitate integration into the team and company culture. This relationship provides a direct, informal line of communication for any questions or concerns.

Regular Check-ins and Feedback

Regular check-ins are essential to monitor the new hire’s progress, provide feedback, and address any challenges. The aim is to ensure the employee feels valued, heard, and comfortable.

Best Practices for Implementing a Comprehensive Onboarding Program

Leverage Technology

Modern technology can significantly streamline the onboarding process, offering platforms for video introductions, online training, and document sharing. For instance, you might consider Link Safe induction services to deliver an interactive and engaging onboarding process that ensures all safety and compliance requirements are met.

Personalise the Onboarding Experience

Every employee is unique, with different skills, experiences, and learning styles. Tailor your onboarding program to meet individual needs. For instance, an experienced hire might need less time on basic training but more on the company’s specific processes and systems.

Engage Leadership

Involvement from leadership can make a big difference in the onboarding process. It communicates to new hires that the organisation values them, leading to increased motivation and job satisfaction.

Establish a Clear Timeline

A structured onboarding program should extend beyond the first week or month, with a timeline stretching out to a year or more. This long-term approach allows for gradual, steady integration into the company and role.

Foster a Supportive Culture

Fostering a supportive and inclusive culture is paramount. Encourage team-building activities and provide resources to support new hires – make them feel they are part of a community.

An effective, comprehensive onboarding program is much more than a simple introduction

It’s an essential component of talent management that plays a crucial role in employee engagement, productivity, and retention. By incorporating these key elements and best practices, you can create a meaningful onboarding experience that benefits both your employees and your organisation as a whole.

The idea of Bigtime Daily landed this engineer cum journalist from a multi-national company to the digital avenue. Matthew brought life to this idea and rendered all that was necessary to create an interactive and attractive platform for the readers. Apart from managing the platform, he also contributes his expertise in business niche.

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Business

Turning Tragedy into Triumph Through Walking With Anthony

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On the morning of February 6, 2010, Anthony Purcell took a moment to admire the churning surf before plunging into the waves off Miami Beach. Though he had made the dive numerous times before, that morning was destined to be different when he crashed into a hidden sandbar, sustaining bruises to his C5 and C6 vertebrae and breaking his neck.

“I was completely submerged and unable to rise to the surface,” Purcell recalls. “Fortunately, my cousin Bernie saw what was happening and came to my rescue. He saved my life, but things would never be the same after that dive.”

Like thousands of others who are confronted with a spinal cord injury (SCI), Purcell plunged headlong into long months of hopelessness and despair. Eventually, however, he learned to turn personal tragedy into triumph as he reached out to fellow SCI victims by launching Walking With Anthony.

Living with SCI: the first dark days

Initial rehabilitation for those with SCIs takes an average of three to six months, during which time they must relearn hundreds of fundamental skills and adjust to what feels like an entirely new body. Unfortunately, after 21 days, Purcell’s insurance stopped paying for this essential treatment, even though he had made only minimal improvement in such a short time.

“Insurance companies cover rehab costs for people with back injuries, but not for people with spinal cord injuries,” explains Purcell. “We were practically thrown to the curb. At that time, I was so immobile that I couldn’t even raise my arms to feed myself.”

Instead of giving up, Purcell’s mother chose to battle his SCI with long-term rehab. She enrolled Purcell in Project Walk, a rehabilitation facility located in Carlsbad, California, but one that came with an annual cost of over $100,000.

“My parents paid for rehabilitation treatment for over three years,” says Purcell. “Throughout that time, they taught me the importance of patience, compassion, and unconditional love.”

Yet despite his family’s support, Purcell still struggled. “Those were dark days when I couldn’t bring myself to accept the bleak prognosis ahead of me,” he says. “I faced life in a wheelchair and the never-ending struggle for healthcare access, coverage, and advocacy. I hit my share of low points, and there were times when I seriously contemplated giving up on life altogether.”

Purcell finds a new purpose in helping others with SCIs

After long months of depression and self-doubt, Purcell’s mother determined it was time for her son to find purpose beyond rehabilitation.

“My mom suggested I start Walking With Anthony to show people with spinal cord injuries that they were not alone,” Purcell remarks. “When I began to focus on other people besides myself, I realized that people all around the world with spinal cord injuries were suffering because of restrictions on coverage and healthcare access. The question that plagued me most was, ‘What about the people with spinal cord injuries who cannot afford the cost of rehabilitation?’ I had no idea how they were managing.”

Purcell and his mother knew they wanted to make a difference for other people with SCIs, starting with the creation of grants to help cover essentials like assistive technology and emergency finances. To date, they have helped over 100 SCI patients get back on their feet after suffering a similar life-altering accident.

Purcell demonstrates the power and necessity of rehab for people with SCIs

After targeted rehab, Purcell’s physical and mental health improved drastically. Today, he is able to care for himself, drive his own car, and has even returned to work.

“Thanks to my family’s financial and emotional support, I am making amazing physical improvement,” Purcell comments. “I mustered the strength to rebuild my life and even found the nerve to message Karen, a high school classmate I’d always had a thing for. We reconnected, our friendship evolved into love, and we tied the knot in 2017.”

After all that, Purcell found the drive to push toward one further personal triumph. He married but did not believe a family was in his future. Regardless of his remarkable progress, physicians told him biological children were not an option.

Despite being paralyzed from the chest down, Purcell continued to look for hope. Finally, Dr. Jesse Mills of UCLA Health’s Male Reproductive Medicine department assured Purcell and his wife that the right medical care and in vitro fertilization could make their dream of becoming parents a reality.

“Payton joined our family in the spring of 2023,” Purcell reports. “For so long, I believed my spinal cord injury had taken everything I cared about, but now I am grateful every day. I work to help other people with spinal cord injuries find the same joy and hope. We provide them with access to specialists, funding to pay for innovative treatments, and the desire to move forward with a focus on the future.”

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