Business

Forming a New Corporation

Published

5 years ago

June 3, 2020

Matthew Wiles

How Do I Form a New Corporation?

The First Step

It is a big step to decide to start your own corporation. It can be a lot to think about. You don’t want anything to slip through the cracks or be an afterthought, but where do you start? There is so much to plan and think about. Here is a simplified guide to through your first steps in getting your corporation approved and off the ground.

TRUiC CEO Nagabhushanam “Bobby” Peddi says the company has helped more than 250 000 people who face difficult decisions by providing simple and useful information. Their site that is full of free guides, recently passed the 1M traffic mark as America is getting back to work and business.

First things first, what is the name of your corporation? There are some rules on naming Corporations you’ll want to be mindful of. For example, you can’t use anything banking related (Bank, Trust, etc) unless you get approval ahead of time. You also can’t use anything that would confuse with government agencies (Treasury, State Department, Etc.) You’re going to want to try to find something unique that communicates the type of business you are aiming for. The website TRUiC (The Really Useful Information Company) has a name generator to help if you are stuck. Be Sure to visit their site https://startupsavant.com/how-to-form-a-corporation. This will also help you make sure a domain name is available for your website coinciding with the name of your business. If you want to operate under a name different from the company’s legal name, you’d have to set up a DBA (Doing Business As) as well.

You’ll also want to think about taxes and find some information on this. You may refer to an accountant for guidance as there are different rules for corporations regarding taxes and even tax breaks you can get. You’ll need someone on hand that can help with your tax questions and prepare you for what you’ll need to handle. This will affect your bottom line, so this may be something to think about when in the planning stages of your business. This plays a role in your company the same way operating cost does.

Finding an Agent

Once you’ve got all that sorted out, you’ll want to connect with a Registered Agent. This person will guide you through processes to get your business going and assist you in working with the government to meet all the requirements to start your corporation. Some people even hire a service to do this work for them instead of an individual as this at times has its own perks. These agents will communicate with the government on your behalf and help make sure all your documents are in compliance with government standards. If they need to, they’ll get in touch with you for revisions and clarification to make the process go smoothly. This may add some time to your process, but ensuring the documentation and planning is correct will help in the long run. Michael Stemley, accountant and author says that “most of my clients who are HNWI’s prefer to use an agent – it just makes more sense to them, because it is about convenience and protection”.

Directors and Shareholders

As The next thing you’re going to want to do is start looking for your initial directors and shareholders. Corporations are run by a combination of management and shareholders who decide what moves the company makes and how. Until you have your shareholders in place, you can select an initial director to help select and review bylaws and more. After the shareholders are in place, a meeting will be called to create formation documents. At this meeting directors will be appointed. After the meeting, the formation documents will be filed with the state. This process could take some time so it is ok to start thinking about the next steps and working toward your goals while you wait. Once these documents are approved, you’ll officially have a corporation and can then file for an EIN number. The EIN number is important to work with your company’s taxes and so you can begin hiring employees. This number will be on your tax paperwork and your employees w2 forms. You’ll need to set up a company bank account with this to do your banking from such as paying taxes.

What’s Next?

One business owner Marco Antonio Henriquez Moreno who succeeded in establishing a huge fashion brand “Marcoahz”, says that “Once you started a business, there will always be lots of ongoing changes that require specialist advice. Things you could not have imagined during the planning phase. So planning is continuous and dynamic. My preference is always to ask an expert and get things done right”.

So it is fair to say: now that you’ve made a start – you’ve gotten your corporation started and have to do the rest of the work. This is where you’ll start implementing policies and procedures, looking for staff, and really putting your business together. You’ll need to start working on how to smoothly run your corporation. You’ll start working on rules and policies, roles of directors and management, how records are kept, how disputes are handled, how bylaws will be added. There are still so many things to think about now that your corporation has been approved. The shareholders will assist in selecting directors and creating bylaws, roles, and more. A lot of times bouncing ideas and thoughts between others invested in your company can be helpful. Everyone is there to create a successful business one way or another. Before you know, you’ll be working on more exciting things like social media policies, and planning all your future expansion.

Business

Why Multi-Province Payroll Compliance Is the Hidden Challenge Canadian SMBs Face and How Folks Solves It

Published

6 days ago

November 6, 2025

Matthew Wiles

Photo courtesy of: Folks

Byline: Shem Albert

Running payroll in Canada can feel like crossing a country stitched from many different fabrics. Each province weaves its own pattern of tax rules, leave policies, and benefit requirements, creating a landscape where a single misstep can ripple through every paycheck. For small and mid-sized businesses, the challenge often remains hidden until growth pushes hiring beyond provincial borders or brings remote workers into the fold. What seems like a routine back-office task quickly becomes a test of accuracy, timing, and local knowledge. This is the gap that Folks set out to close, offering a way for employers to navigate Canada’s regulatory patchwork without slowing their momentum.

Provincial Rules Add Complexity

Canada’s payroll environment varies sharply by province. Federal rules set the foundation, but provincial tax rates, deductions, statutory leave entitlements, and benefit premiums add layers of complexity that employers must monitor carefully. Small and mid-sized businesses with staff across provinces or remote employees face different tax tables, reporting deadlines, and leave calculations that directly affect pay accuracy and remittance schedules.

Folks built its payroll module to address these differences. The platform calculates the correct provincial tax rates and deductions for each employee, applying updates automatically so employers avoid misapplied withholdings or late filings. Multi-location tax management allows a company with workers in Ontario, Quebec, or several other provinces to process payroll without creating separate accounts for each jurisdiction. Bilingual functionality in English and French and secure Canadian data hosting support compliance while keeping employee records accessible across language and regional boundaries.

Unified Records Improve Accuracy

Payroll errors often stem from mismatched employee data. Changes in pay rates, banking details, or benefits eligibility may not align between HR and finance systems, creating incorrect deductions or delayed payments. Smaller teams juggling separate platforms spend valuable hours reconciling information instead of focusing on strategic work.

Folks resolves these issues by combining HR and payroll in one platform. Updates to wages, hours, or tax information entered on the HR side flow directly into payroll without re-entry. This single, verified record strengthens the accuracy of every payroll run and ensures employees receive the correct pay and deductions. By removing the need for repetitive administrative work, HR staff can redirect their time to tasks that support growth and employee engagement.

Automation Keeps Provinces in Step

Each province sets its own requirements for holiday pay, pay frequency, and statutory benefits, making manual calculations both time-consuming and error-prone. Businesses that expand or hire remote employees must keep pace with shifting provincial regulations or risk penalties and audit issues.

Folks address these demands with automation designed for Canada’s regulatory landscape. Pay statements, deduction calculations, and custom pay schedules follow the applicable provincial rules without extra configuration. The system’s automated updates mean that a company hiring staff in British Columbia or Quebec can meet local payroll standards without adding new layers of setup or monitoring. Employers gain the ability to expand into new regions while maintaining accurate, on-time pay.

Reporting Strengthens Compliance

Changing tax rates and reporting requirements require ongoing attention from HR and finance teams. Companies that rely on disconnected systems risk missing a provincial update or submitting incorrect remittances, which can lead to fines and interest charges.

Folks provides detailed reporting tools that compile payroll, deductions, and benefits information across all locations. Employers can generate clear remittance and deduction summaries, simplifying the process of meeting provincial filing requirements. For organizations that want additional guidance, Folks also offers a payroll management service that brings in-house specialists to assist with configuration, compliance, and regular updates. These reporting features help companies stay audit-ready and avoid costly compliance gaps.

Scalable Payroll for Expanding Businesses

Many small businesses begin in a single province, where local tax and payroll demands can be learned over time. Growth into new provinces or the decision to hire remote staff adds a level of complexity that manual processes cannot handle efficiently. Errors multiply, compliance risks rise, and payroll teams spend more time correcting mistakes than supporting expansion plans.

Folks provides payroll that scales with company growth. Provincial tax logic, automated deductions, bilingual support, and secure Canadian data storage are built directly into the platform. By maintaining an accurate employee record and applying province-specific rules automatically, the system allows Canadian SMBs to expand with fewer administrative surprises and more predictable payroll operations. Companies gain the stability of compliant payroll across provinces while controlling the time and costs that typically accompany multi-jurisdiction growth.