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4 Helpful Small Business Organization Tips

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As a small business owner, organization is one of the distinct challenges you face. It might not always feel like the most pressing, but it’s certainly one of the most important. And if you don’t do something about it sooner rather than later, sloppiness and confusion could ensue.

The Importance of Being Organized

There are certain elements of running a business that are “sexy.” Things like marketing, sales, branding, and even product development are fun and exciting. They can be creative (and usually provide immediate feedback). Organization, though? Not exactly the most thrilling aspect of running a company. But it’s arguably one of the most critical.

Being organized saves your business time. Rather than spending hours searching for files, trying to track down expense reports, or dealing with preventable scheduling conflicts, you can move efficiently through your week and amplify productivity. 

On a related note, being organized saves your business money, reduces waste, and improves your customer service by allowing your team to quickly attend to customer needs and concerns. 

At the end of the day, all of these factors combine to reduce stress.

“Not knowing where to look for information, sorting through unorganized paperwork, and dealing with the consequences of poor organization create a stressful workplace. And that stress may extend into the business owner’s life and lead to a feeling of being burned out,” Long Island Center for Business and Professional Women mentions. “Implementing solid organization systems will help reduce this stress and give you more time to enjoy life outside work.”

If your business is currently being held back by confusion and a lack of clarity, there’s good news. All it takes is a proactive strategy for getting organized and you can finally put your company on the right path.

4 Organization Tips for Small Businesses

Being organized is really the combination of doing lots of little things right. It won’t happen overnight, but if you’re strategic in your execution, you’ll eventually have your business firing on all cylinders with total clarity and efficiency. Here are some tips:

 

  • Organize Your Physical Office

 

Begin with your physical office. Look for opportunities to clean and declutter. Removing unnecessary items from your physical environment will reduce distractions and feelings of overwhelm. 

Focus on one area of the office at a time. Begin in one corner of the room and go through each and every item. Toss anything that you don’t need. Donate anything that’s functional but no longer being used. Send equipment in for repair if it’s something that no longer works but would still be useful. If you haven’t used something in the past six months and don’t plan on using it in the next six months, it goes.

 

  • Keep Track of Inventory

 

It’s time to get a grip on your inventory. Use office inventory software to keep track of office equipment, supplies, and furnishings with an easy-to-use web-based system. This will give you real-time visibility into precisely what you have, as well as anywhere you’re deficient. 

 

  • Go Paperless

 

Going paperless is one of the best things you can do for your business. Not only does it allow you to get rid of physical clutter, papers, filing cabinets, and machines (printers, fax machines, scanners, shredders, etc.), but it also enhances your ability to find files when you need them.

The key to a good paperless strategy is to have a strong cloud filing system. This requires you to choose the right cloud storage platform and to use a streamlined filing system that keeps records organized in an intuitive and predictable manner.

 

  • Take Control Over Receipts and Bookkeeping

 

From a financial perspective, taking control over receipts can improve your bookkeeping and save you thousands of dollars per year. If employees use their own cards and expense different purchases, make sure you have an expense tracking solution that they can download directly to their smartphones. This allows them to take pictures of receipts and load them into the system right away.

Keep Your Business Organized

A lack of organization hurts your bottom line, creativity, innovation, and employee satisfaction. By finally gaining control, you can reorient your company and move the business in a stronger direction. Use this article as a starting point, but be sure to identify additional areas for improvement. It won’t always be easy, but it will be rewarding. 

The idea of Bigtime Daily landed this engineer cum journalist from a multi-national company to the digital avenue. Matthew brought life to this idea and rendered all that was necessary to create an interactive and attractive platform for the readers. Apart from managing the platform, he also contributes his expertise in business niche.

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Business

What Is Debt Consolidation and How Does It Work? 

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Debt consolidation combines all debts of an individual, often high-interest ones like credit card bills, into one payment system. 

Suppose you can secure a reduced interest rate. In that case, debt consolidation may be an ideal option for you, assisting you in reducing your overall debt and restructuring to help you clear it quicker.

This guide will walk you through what debt consolidation is and how it works. 

What Is Debt Consolidation?

Debt consolidation is a debt relief alternative that helps consumers bind multiple financial obligations in to one that can be regularly paid with a consolidation loan or a debt management plan (DMP).

This approach lowers the charges on debts and reduces the monthly payment. Debt consolidation sorts out the challenges faced by consumers, especially those who find it hard to service their numerous bills on time.

How Debt Consolidation Works

To consolidate debts, a borrower may request their bank or other loan providers for a balance transfer credit card, a personal loan, or a similar debt consolidation instrument. 

In the event of a debt consolidation loan, the lender may instantly clear off the borrower’s outstanding bill, or the borrower may collect the money and pay their remaining sums. 

Similarly, most balance transfer credit cards feature a recommended method for combining a cardholder’s current credit cards.

Although debt consolidation frequently reduces the amount a debtor owes monthly, it prolongs the repayment term of the merged debts. 

However, consolidating debts simplifies the payments process, making it simpler to handle finances—this is particularly beneficial for borrowers who have problems managing their money. 

Once the debtor’s old liabilities have been sorted with cash from the new loan, they’ll make just one monthly payment plan on the new loan.

Is Debt Consolidation The Same As Debt Settlement? (50 words)

While these are debt-relief options, they have a distinct difference. 

Debt consolidation transfers the borrower’s loan from multiple creditors to a single creditor but does not reduce the initial amount. 

On the other hand, debt settlement targets to lower the consumer’s debt levels. Settlement firms do not give loans; instead, they negotiate with creditors on behalf of the debtors.

Types of Debt Consolidation 

1. Debt Consolidation Loan

Debt consolidation loans are personal loans used to reduce a debtor’s interest rate, simplify payments, and generally better loan terms. 

While personal loans are often accessible in credit unions and banks, many online loan providers also provide debt consolidation services. 

However, before picking an alternative, you need to seek debt advice to give you an insight into the hidden risks. Reputable FREE debt advice platforms, such as Reform Debt Solutions, could help you. 

2. Credit Card Balance Transfer

A credit balance transfer happens when a debtor applies for another credit card, often one with lower rates, and transfers their entire balance to the new credit card. 

Similar to other debt consolidation methods, this approach leads to a single repayment to manage, may cut on the debtor’s monthly payment, and can lower the general fee of the debt by reducing the interest rate. 

Before deciding to go for a credit card balance transfer option, you should consider the accessibility of interest rates, transfer charges, transfer deadlines, and the implications of defaulting payment. 

3. Student Loan Consolidation

Student loan consolidation refers to binding different student loans into one. 

Besides reducing and streamlining monthly payments, graduates can benefit from borrower protections such as Public Service Loan Forgiveness. 

This concept is frequently used in combination with student loan consolidation, which entails consolidating multiple governments or private student loans into one personal loan.

4. Home Equity Loan

A home equity loan is a debt consolidation approach that includes obtaining a loan guaranteed by the debtor’s home value. The cash is given to the debtor in a single payment, and they can use it for clearing off or consolidating previous obligations. 

After the money is disbursed, the borrower pays interest on the whole loan. Still, since their property secures the loan, they are likely eligible for a considerably lesser interest than a debt consolidation loan.

5. Cash-out Mortgage Refinance

A cash-out mortgage refinance happens when consumers refinance their mortgage for a sum more significant than the outstanding loan balance. The borrower can then withdraw the excess in cash and clear off other debts. 

This approach then allows the borrower to combine their other loan payments with the mortgage payment to make one payment. Additionally, when the loans are folded into a guaranteed mortgage, the rate is likely to be significantly less than the rate on the initial obligations.

Pros and Cons of Debt Consolidation 

Pros

  • Combines multiple loans into one and simplifies payment 
  • Can lower the borrower’s gross interest rate
  • May reduce a borrower’s gross monthly payment 

Cons

  • Providers can charge loan origination, balance transfer, or closing fees
  • Borrowers may lose their houses if they fail to pay off the consolidation loan
  • Some come with high rates

Bottom Line

Using debt consolidation as an option for debt relief comes with many shortcomings. And indeed, it’s not the ultimate solution to the debt issue. Unlike the debt settlement approach, which reduces your loan, debt consolidation only transfers you to another lender. Besides, most of its methods tend to extend the time for settling your debts, attracting more interest rates. 

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